STATEMETHOD

Illustrative workflow / one possible configuration

Coordinate revisions through an approved distribution path.

Reconcile revision registers, identify superseded references and prepare an approved coordination notice.

Explore the workflow One example configuration · synthetic data · Interactive reference
Audience
Document controllers · Design coordinators · Project managers
Workflow owner
Design Coordinator
Input
Incoming revision package, current register and distribution list
Final artifact
Approved revision notice and controlled distribution set

01 / Revision coordination path

Validate the issue before any drawing is distributed.

The revision is checked against the live register before AI maps changes and downstream impact. After approval, the register commit occurs before separate action-required and information-only distribution routes.

Select a synthetic scenario

Synthetic case / SM-REV-044/IMPACT / Primary view
NEEDS REVIEW
Drawing Revision Coordination — Needs reviewA controlled exception is waiting for the named owner. No output has been issued. Current reason code: IMPACT_UNCERTAIN. The topology contains 10 icon nodes and 15 directed connections. Current node: Issue gate. Focus a node to inspect its lane and responsibility.baselinebaselinevalid issuevalid issuecited deltascited deltasimpact dispositionsimpact dispositionsroutes validroutes validapproveaction requiredinformation onlyimpact uncertainimpact uncertainimpact clarifiedimpact clarifiedFreeze issue baseline: Snapshot CDE, register and prior issue01Freeze issuebaselineIntegration / toolValidate transition: Check identity, status and revision02Validate transitionDeterministic controlExtract deltas: Compare notes, geometry and references03Extract deltasModel-assistedBuild impact graph: Propose affected packages and trades04Build impact graphModel-assistedVerify recipients: Split action and information routes05Verify recipientsDeterministic controlIssue gate: Design Coordinator approves bundle06Issue gateHuman approvalCommit register: Atomically supersede and publish issue07Commit registerIntegration / toolAction tasks: Notify accountable package owners08Action tasksControlled outputInformation notice: Notify authorized subscribers09Information noticeControlled outputException workbench: Repair source, impact or delivery10Exception workbenchRecovery route
Human approval / Design management / activeIssue gate

Design Coordinator approves bundle

State: NEEDS REVIEWReason: IMPACT_UNCERTAINA controlled exception is waiting for the named owner. No output has been issued.
  • completed
  • active
  • blocked
  • pending

Primary route first · expand controls only when needed

02 / Value hypothesis

Less handling. More deciding.

This planning model separates machine preparation from remaining human review. It is not a measured result.

Before / manual handling

1h 15m
  1. 01Compare registersCheck incoming sheets against the current issue.
  2. 02Assess impactIdentify teams and packages affected.
  3. 03Send noticePrepare and distribute revision communication.

After / controlled preparation

AI-assisted preparation
4m
Remaining human review
18m
Potential time returned / case
53m
  1. Reconcile package. The workflow validates sequence and references.
  2. Review impact. The coordinator checks proposed recipients.
  3. Distribute approved. The ledger records the exact authorized issue.

Your volume / adjustable

Illustrative estimate
Calculated monthly time returned46h

53m × 12 cases × 4.33 weeks, rounded to the nearest hour.

03 / Live revision run

The issue record names what changed and who receives it.

Run a synthetic register transition through sequence, impact and recipient controls to generate a coordination notice and commit decision.

SYNTHETIC CASE / SM-REV-044/IMPACT / NEEDS REVIEW
READY TO RUN
01 / Input data

Revision drawing, change notes and distribution list

A-201 / Level 02 reflected ceiling planRev C / controlledRev D / proposed issue
01Grid E4–E5Riser boundary moved 450 mm east02Room 2.14Access panel type AP-03 added03Corridor C2Ceiling zone reference updated

MEP-14Possible service-route impactUnconfirmed

INT-07Ceiling setting-out impactInteriors lead

FIRE-03Access-panel fire-rating checkFire consultant

Synthetic change note and package matrix

02 / Controls

Executed checks

  1. Revision sequenceWaiting to run
  2. Impact mappingWaiting to run
  3. RecipientsWaiting to run
03 / Generated result

Impact map and controlled coordination notice

No run yet

The result will be generated from the visible synthetic rows.

All rows, checks and outputs in this run are synthetic. They demonstrate executable workflow behavior and authority boundaries, not analysis of client documents or measured production performance.

04 / Explicit authority

The system prepares. The named owner decides.

Permission matrix for Drawing Revision Coordination
AuthorityPermissionOperating scopeStatus
ModelSummarize change notes and propose impacted packagesPrepare a bounded proposal and cite available evidence.✓ May
SoftwareEnforce revision sequence, register status and recipient accessEnforce deterministic rules, state transitions and action limits.✓ May
ModelResolve conflicting source evidenceConflicts must stop or route to the named human owner.× May not
HumanApprove impact and controlled distributionOnly an authorized Design Coordinator can approve the final artifact.✓ May

Deterministic checks

  • Revision sequence advances correctly
  • Superseded status is explicit
  • Drawing number exists in the register
  • Distribution recipients are authorized

Model-assisted actions

  • Summarize visible change notes
  • Match referenced drawings
  • Draft affected-package candidates
  • Prepare the revision notice

Human approval gate

The Design Coordinator confirms impacts and recipients before any controlled distribution.

Failure and recovery

Invalid sequences or unresolved references stop distribution, preserve the last valid register and route correction to document control.

05 / Decision ledger

Reconstruct the displayed decision.

This synthetic ledger changes with the scenario. Its final decision event records the same state and reason shown in the workflow canvas.

Displayed state
NEEDS REVIEW
Reason code
IMPACT_UNCERTAIN
Approval owner
Design Coordinator
Synthetic event log for the Needs review scenario
EventActorResultEvidenceTime
case.receivedIntake serviceInput hash recordedSM-REV-044/IMPACT
validation.completedRules engineRequired fields checkedSM-REV-044/IMPACT
exception.detectedRules engineIMPACT_UNCERTAINSM-REV-044/IMPACT
review.requestedWorkflow serviceDesign Coordinator assigned—
case.review_requiredState reducerIMPACT_UNCERTAIN—

06 / Related workflows

01 / Design coordination

Construction Document & Drawing Review

Check drawing packages, surface revision conflicts and issue only a human-approved review record.

Drawing package, schedules and revision register → Approved, evidence-linked review record

02 / Information management

RFI & Submittal Intake

Normalize incoming RFIs and submittals, detect missing fields and route a complete record for coordinator approval.

RFI or submittal email, form and attachments → Approved intake record and assigned review route

03 / Information management

Handover Document Preparation

Index handover evidence, surface missing obligations and prepare a controlled pack for Handover Manager approval.

Approved handover schedule, O&M files, certificates and as-built register → Approved handover index and issue-ready pack

Browse all workflow examples

Example set / not a fixed catalogue

Your workflow can start somewhere else.

The eight detailed examples demonstrate reusable patterns, not the limits of the service. State Method maps the real process around your documents, recurring decisions, system touchpoints and named approval boundaries.

01 / Other processes we can map

Project and design

  • Meeting minutes and action tracking
  • Design comment coordination
  • Change control and instruction review
  • Document distribution and approvals

02 / Other processes we can map

Commercial and procurement

  • Supplier and quotation comparison
  • Payment application review
  • Variation evidence preparation
  • Procurement package coordination

03 / Other processes we can map

Site, quality and compliance

  • Inspection and test records
  • Defect and NCR management
  • Safety observation reporting
  • Environmental evidence reporting
Discuss another workflow

Start with a repetitive process, its evidence and the person who must retain authority. It does not need to match one of these examples.

Assessment / human-reviewed intake

Assess one revision route.

Map the controlled register, valid sequence, approval owner, recipients and current coordination effort.

Assess one workflowReview the diagnostic

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