STATEMETHOD

Illustrative workflow / one possible configuration

Prepare an evidence-linked progress report for human review.

Organize site observations into an evidence-linked draft while keeping report approval with the Site Manager.

Explore the workflow One example configuration · synthetic data · Interactive reference
Audience
Site managers · Project managers · Clerks of works
Workflow owner
Site Manager
Input
Authorized site notes, photos, video and reporting period
Final artifact
Approved progress report with linked evidence

01 / Field evidence path

From site capture to a report the Site Manager can approve.

Notes, photos and video are prepared in parallel. Provenance and location controls join the evidence before drafting, while unsupported assets are quarantined instead of contaminating the report.

Select a synthetic scenario

Synthetic case / SM-SITE-032/M-14 / Primary view
NEEDS REVIEW
Site Progress Reporting — Needs reviewA controlled exception is waiting for the named owner. No output has been issued. Current reason code: LOCATION_UNCERTAIN. The topology contains 10 icon nodes and 15 directed connections. Current node: Manager review. Focus a node to inspect its lane and responsibility.notesnotesphotosphotosvideovideonotes terminalnotes terminalphotos terminalphotos terminalvideo terminalvideo terminalvalid evidencevalid evidencedraftdraftreviewablereviewableapprovereturnreturnreplace capturereplace captureFreeze visit: Hash notes, photos and video01Freeze visitIntegration / toolParse notes: Extract cited field observations02Parse notesModel-assistedIndex photos: Tag visible work and redactions03Index photosModel-assistedSegment video: Create cited clips and frames04Segment videoModel-assistedEvidence merge: Check provenance, date and location05Evidence mergeDeterministic controlDraft observations: Cluster evidence into report text06Draft observationsModel-assistedReport contract: Check claims, sections and actions07Report contractDeterministic controlManager review: Site Manager decides every claim08Manager reviewHuman approvalPublish report: Archive evidence and sync actions09Publish reportControlled outputEvidence repair: Quarantine, relabel or redraft10Evidence repairRecovery route
Human approval / Site management / activeManager review

Site Manager decides every claim

State: NEEDS REVIEWReason: LOCATION_UNCERTAINA controlled exception is waiting for the named owner. No output has been issued.
  • completed
  • active
  • blocked
  • pending

Primary route first · expand controls only when needed

02 / Value hypothesis

Less handling. More deciding.

This planning model separates machine preparation from remaining human review. It is not a measured result.

Before / manual handling

3h 10m
  1. 01Collect notesGather photos and handwritten observations.
  2. 02Match evidenceFind the right image for each statement.
  3. 03Draft laterWrite the report away from the site.

After / controlled preparation

AI-assisted preparation
12m
Remaining human review
38m
Potential time returned / case
2h 20m
  1. Structure captures. The workflow groups authorized evidence.
  2. Review draft. The Site Manager checks facts and judgments.
  3. Publish approved. Only reviewed observations enter the report.

Your volume / adjustable

Illustrative estimate
Calculated monthly time returned51h

2h 20m × 5 cases × 4.33 weeks, rounded to the nearest hour.

03 / Live reporting run

Field evidence becomes a reviewable progress narrative.

Run synthetic notes and field captures through provenance, location and claim-support checks to generate a reviewable progress observation.

SYNTHETIC CASE / SM-SITE-032/M-14 / NEEDS REVIEW
READY TO RUN
01 / Input data

Visit notes, photo set and video log

Visit 032 / 01 Sep 2026 / 14:10–14:42Dry / 18°C / internal inspection
Zone C / Grid 4

Riser frame installed to Level 03.

Location uncertain

Fire stopping not visible at upper edge.

Zone C / Grid 5

Service brackets awaiting final fix.

PHOTOIMG-032-A
Riser frame and upper edgeGrid 4
PHOTOIMG-032-B
Close-up of head detailNo GPS / no tag
VIDEOVID-032-C
Walk-through, 00:34Grid 4–5

Synthetic site video frame

02 / Controls

Executed checks

  1. ProvenanceWaiting to run
  2. Location joinWaiting to run
  3. Claim supportWaiting to run
03 / Generated result

Evidence-backed site progress report

No run yet

The result will be generated from the visible synthetic rows.

All rows, checks and outputs in this run are synthetic. They demonstrate executable workflow behavior and authority boundaries, not analysis of client documents or measured production performance.

04 / Explicit authority

The system prepares. The named owner decides.

Permission matrix for Site Progress Reporting
AuthorityPermissionOperating scopeStatus
ModelDescribe visible progress and prepare observationsPrepare a bounded proposal and cite available evidence.✓ May
SoftwareEnforce reporting period, location and evidence linksEnforce deterministic rules, state transitions and action limits.✓ May
ModelResolve conflicting source evidenceConflicts must stop or route to the named human owner.× May not
HumanEdit and approve the progress reportOnly an authorized Site Manager can approve the final artifact.✓ May

Deterministic checks

  • Capture date is inside the reporting period
  • Location reference exists
  • Every observation has linked media
  • Required report sections are present

Model-assisted actions

  • Group captures by area and trade
  • Describe visible progress
  • Draft issues and follow-up items
  • Select candidate evidence frames

Human approval gate

The Site Manager verifies observations, edits professional judgments and approves the report.

Failure and recovery

Unlocated or unsupported observations remain excluded and are routed for manual evidence review.

05 / Decision ledger

Reconstruct the displayed decision.

This synthetic ledger changes with the scenario. Its final decision event records the same state and reason shown in the workflow canvas.

Displayed state
NEEDS REVIEW
Reason code
LOCATION_UNCERTAIN
Approval owner
Site Manager
Synthetic event log for the Needs review scenario
EventActorResultEvidenceTime
case.receivedIntake serviceInput hash recordedSM-SITE-032/M-14
validation.completedRules engineRequired fields checkedSM-SITE-032/M-14
exception.detectedRules engineLOCATION_UNCERTAINSM-SITE-032/M-14
review.requestedWorkflow serviceSite Manager assigned—
case.review_requiredState reducerLOCATION_UNCERTAIN—

06 / Related workflows

01 / Information management

Handover Document Preparation

Index handover evidence, surface missing obligations and prepare a controlled pack for Handover Manager approval.

Approved handover schedule, O&M files, certificates and as-built register → Approved handover index and issue-ready pack

02 / Design coordination

Drawing Revision Coordination

Reconcile revision registers, identify superseded references and prepare an approved coordination notice.

Incoming revision package, current register and distribution list → Approved revision notice and controlled distribution set

03 / Design coordination

Construction Document & Drawing Review

Check drawing packages, surface revision conflicts and issue only a human-approved review record.

Drawing package, schedules and revision register → Approved, evidence-linked review record

Browse all workflow examples

Example set / not a fixed catalogue

Your workflow can start somewhere else.

The eight detailed examples demonstrate reusable patterns, not the limits of the service. State Method maps the real process around your documents, recurring decisions, system touchpoints and named approval boundaries.

01 / Other processes we can map

Project and design

  • Meeting minutes and action tracking
  • Design comment coordination
  • Change control and instruction review
  • Document distribution and approvals

02 / Other processes we can map

Commercial and procurement

  • Supplier and quotation comparison
  • Payment application review
  • Variation evidence preparation
  • Procurement package coordination

03 / Other processes we can map

Site, quality and compliance

  • Inspection and test records
  • Defect and NCR management
  • Safety observation reporting
  • Environmental evidence reporting
Discuss another workflow

Start with a repetitive process, its evidence and the person who must retain authority. It does not need to match one of these examples.

Assessment / human-reviewed intake

Assess one reporting cycle.

Define the reporting period, evidence policy, named reviewer and current drafting baseline.

Assess one workflowReview the diagnostic

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